VIRTUAL WORKSHOP: Scheduling with MICROSOFT PROJECT

VIRTUAL WORKSHOP: Scheduling with  MICROSOFT PROJECT

When: Saturday, November 7^th2020 9:00AM - 5:30 PM

Where:  Virtual Live Instruction (Zoom)

Price:

Early Bird:  PMISV member: $99     Non-PMISV member: $119

Regular:  PMISV member: $119   Non-PMISV member:  $139

Last date for On-line Registration:

Early Bird - 10/25/2020

Regular – 11/03/2020

Description

What You Will Learn:

• How the scheduling engine works – with respect to a single project
• Task Types
• Dependencies
• Constraints
• Types and details of Resources
• Calendars
• Baselining and Tracking
• Deadlines, Critical Path and Slack
• Excel import/export
• Comparison with SmartSheet’s implementation for each of the concepts above
• And much more…

Who Should Attend This Workshop:

• Those who are self-taught; or have been frustrated by MS Project
• Those who are experimenting with SmartSheets and wish to compare the two
• Those who wish to understand which fields are input and which fields are calculated by Project
• Those who are unfamiliar with the details of the scheduling engine… how Project reacts when any of the task parameters change
• Those who wish to know the proper usage of Calendars, Deadlines, Constraints and Dependencies.
• Those who are unfamiliar with the details of “Resource”
• Those who are unfamiliar with the fields MS Project uses for tracking
• Those who wish to build a foundation before tackling the difficult subjects of Resource Pooling, Leveling, master/sub schedules, multi project coordination, etc.

Self-evaluation:

Please take a minute to self-evaluate your knowledge of MSFT Project

The self-evaluation form is here: 

Download and Install Software:

• If you have MS Project already installed on your computer, please skip this section
• Even though this is a remote class, the material that will be covered and the class schedule will be the same as that of the “regular” in-person class. Two instructors will be present at all times
• Software Required: To attend this class, you will need a laptop that is installed with MS Project 2019/2016/2013/2010 and MS Excel 2010 or later.  
  • Note – there is no difference between MS Project 2010, 2013 and 2016 as far as this class is concerned.
  • In the past classes, most students have brought a “work” laptop that is installed with MSFT Project. In a few rare instances, students have purchased a used copy of MS Project 2010 or 2013 on Craigslist, eBay, AMZN etc. for $15 or less – and in our experience that has worked fine
  • If you prefer to use MS Project “Cloud Based Solution”, please refer to the link https://products.office.com/en-us/project/compare-microsoft-project-management-software?tab=1
    • Project Plan 1 – or Project Online Essentials ($10.00) is not relevant to this class – it is a timesheet application. Please do not purchase this plan
    • Project Plan 3 – “Project Online Professional” ($30/mo.) works for this class, but we have found the “on prem” or desktop solution is faster, has a few more (perhaps obscure) features, and more economical. Do not select “Project”, which is “Project for the Web”, a new offering that is simple tool for simple projects.
    • We do not recommend Project Plan 5 ($55.00/mo.) – it is a Portfolio Management tool
  • “On prem” trial versions are no longer available for download from MSFT.
  • You can also check the MPUG site - https://www.mpug.com/resources/microsoft-project-free-trials/
    • Do not download the “MS Project Server” files!
  • If you do not have MS Excel, you may want to download a free trial copy from https://products.office.com/en-us/try
• Please do not forget to activate the products beforehand. The class structure requires you to start using the tools right away, hence there may not be enough time to install/activate on Saturday.

• Project 2007: There is a significant change in the UI and the scheduling engine between MS Project 2007 and MS Project 2010/2013/2016. If you are using 2007 or earlier, about 80% of the material is still applicable, but screenshots cannot be provided.

• SmartSheets: Download of SmartSheets is not required for this class.
  • As the class progresses through the implementation of concepts in MS Project, comparisons will be demonstrated with similar implementation in SmartSheets
  • NOTE: SmartSheets does not implement all concepts of MS Project
  • NOTE: Import of MS Projects into SmartSheets is extremely buggy (because of the limited database in SmartSheets) and is not a part of this course.

• Mac Users: Please note that MS Project does not work natively on a Mac and for installation, a Mac needs sufficient features. Most people create a Windows Virtual Machine on their Macs by using VMware Fusion.  (See https://my.vmware.com/en/web/vmware/info/slug/desktop_end_user_computing/vmware_fusion/10_0) .
  • Alternatively, you can download Parallels - https://www.parallels.com/products/desktop/ - but it may have some security issues, so caveat emptor
  • There is a free but equally effective software from Oracle called VirtualBox - you may find that to be an excellent alternative. http://sites.miis.edu/kb/2012/06/19/how-to-install-virtualbox-and-windows-on-your-mac/ .  It details the minimum requirements for a Mac.  There are plenty of YouTube videos showing how to use this software https://www.youtube.com/watch?v=lEvM-No4eQo
  • Important Notes:
    • Please see section 3 on Software required for the class

Workshop Welcome Letter (Class pdfs, exercises, examples and templates) along with Zoom meeting details will be shared  with attendees 48 hours before the class. 

About the Instructors:

Sutanu Ghosh

 

Sutanu Ghosh, PMP, PMI-ACP, MCTS has served as a PMO as well as a hands-on PM on both SW and HW projects at many distinguished institutions in Silicon Valley for over 20 years, including Bay Networks, Symbol, Lockheed Martin, NetApp and VMware.

His passion in Project and Program Management is centered around scheduling, and has taught the subject at PMI-SV, PMI-SF Bay and SFSU for over a decade.

After graduating in Mechanical Engineering, he worked for Tata Motors, which ignited his passion for “Lean.” He has an MS from Arizona State University, Tempe, in CAD/CAM, and has published on CAX tools.

Oliver Gildersleeve

Oliver, PMP MCTS, teaches Microsoft Project for PMI San Francisco and Silicon Valley chapters and for extensions of the University of California Santa Cruz and San Francisco State University.  He also does consulting and mentoring.  He is a technical editor of Eric Uyttewaal’s recent three books on Microsoft Project scheduling.  Formerly, he was a master scheduler for SAIC, vice president of EPM Solutions, and worked for Perot Systems, Franklin Templeton, a J&J’s medical device company, the Electric Power Research Institute, and Philadelphia Electric.

Project Management Education Hours:

Earn 8 PDUs (Technical - 8)

Meeting Leader: Hanu Malineni 

Program Agenda:

08:30 AM - Sign In and Networking

09:00 AM - Workshop Begins

12:00 PM - Lunch Break

12:45 PM - Workshop Resumes

5:30 PM – Adjourn

Plan Ahead Registration:

Early Bird: PMISV member: $99     Non-PMISV member: $119

Regular:  PMISV member: $119   Non-PMISV member:  $139

  

At-the-Door Registration:  No walk-ins allowed. Please register for the course online in advance 

Questions: Contact memberservices@pmisv.org or Hanu Malineni (raoprogressive@yahoo.com)

  

Cancellation Policy:

This event is a professional society meeting, held for the benefit of its members.

• Cancellation before Early Bird Registration Date: Full refund
• Cancellation between Early Bird Registration Date and Regular Registration Date: $30 cancellation fee; remaining amount refunded
• Cancellation after Regular Registration Date and Day before workshop (by 5:00 PM Pacific): 50% refund

Click here for Refund Request