PMI Silicon Valley Chapter

VIRTUAL WORKSHOP: Scheduling Fundamentals With MS Project (and SmartSheets)

VIRTUAL WORKSHOP: Scheduling Fundamentals With MS Project (and SmartSheets)

VIRTUAL WORKSHOP: Scheduling Fundamentals With MS Project (and SmartSheets)

When: Saturday, April 24th, 2021 8:30 AM - 5:00 PM

Where:  Virtual Live Instruction (Zoom)


Early Bird:  PMISV member: $99     Non-PMISV member: $119

Regular:  PMISV member: $119   Non-PMISV member:  $139

Last date for On-line Registration:

Early Bird - 4/18/2021

Regular – 4/21/2021


Scheduling is arguably the most mathematical and least understood of all  the project management functions. To make matters worse, scheduling  tools are complex and difficult to use, which can be frustrating This course, which is gleaned from the common mistakes and  misunderstandings, is specifically designed for those who are self-taught.  The objective is to reveal the several complicated algorithms that MS  Project uses to govern the relationship between scope, time and cost, with  respect to a single project.  

For those who are experimenting with SmartSheets, will find the  comparisons with MS Project useful.


  • A clear understanding of what a “Task” is, what it represents,  dependencies and constraints, what data should be input, and what is  the output  
  • Artifacts in MS Project that govern the behavior of a Task, and  “hidden” algorithms which cause tasks to “misbehave”  
  • Resources as applied to a single project (no pools)  
  • Excel export  
  • Comparison with SmartSheets

About the Instructors:

Sutanu Ghosh



Sutanu Ghosh, PMP, PMI-ACP, MCTS has served as a PMO as well as a hands on PM on both SW and HW projects at many distinguished institutions in  Silicon Valley for over 25 years, including Bay Networks, Symbol, Lockheed  Martin, NetApp and VMware. His passion in Project and Program  Management is centered around scheduling, and has taught the subject at  PMI-SV, PMI-SF Bay, PMI Chicagoland and SFSU for over a decade. After  graduating in Mechanical Engineering, he worked for Tata Motors, which  ignited his passion for “Lean.” He has an MS from Arizona State University,  Tempe, in CAD/CAM, and is a passionate wildlife photographer.


Oliver Gildersleeve


Oliver Gildersleeve, PMP, MCTS has been teaching advanced scheduling with  MS Project for over 20 years for the PMI chapters of San Francisco Bay Area  and for Silicon Valley. He is a technical editor for three books on Microsoft  Project. He has worked in four industries. He has developed and will  present custom features in schedule templates linking task updating to  estimating data improvement, scaling estimating data for new projects, and including a Risk  Reserve and an  Estimating  Uncertainty  Buffer – all of which shorten projects and raise project success rates.



You must​ have a copy of MS Project.

We recommend that you buy a desktop version of MS Project 2010+ from eBay or AMZN Marketplace
It is really inexpensive - about $20 and it is all legitimate
We do not recommend that you buy SmartSheets.
There are no exercises that we will do in class that use SmartSheets.
SmartSheets is not a full blown scheduling tool, and it is not PMBOK compliant.
We refer to SmartSheets only because previous attendees have asked "how does MS Project compare to SmartSheets"?
If you are interested, you can try SmartSheets for free (it is "cloud Software" - so there is nothing to "install")

Software Required: To attend this class, you will need a laptop that is installed with MS Project 2019/2016/2013/2010 and MS Excel 2010 or later.

3.1. Note – there is no difference between MS Project 2010, 2013 and 2016 as far as this class is concerned.

3.2. In the past classes, most students have brought a “work” laptop that is installed with MSFT Project. In a few rare instances, students have purchased a used copy of MS Project 2010 or 2013 on Craigslist, eBay, AMZN etc. for $15 or less – and in our experience that has worked fine

3.3. If you prefer to use MS Project “Cloud Based Solution”, please refer to the link">

3.3.1. Project Plan 1 – or Project Online Essentials ($10.00) is not relevant to this class – it is a timesheet application. Please do not purchase this plan

3.3.2. Project Plan 3 – “Project Online Professional” ($30/mo.) works for this class, but we have found the “on prem” or desktop solution is faster, and has a few more (perhaps obscure) features. Do not select “Project”, which is “Project for the Web”, a new offering that is simple tool for simple projects.

3.3.3. We do not recommend Project Plan 5 ($55.00/mo.) – it is a Portfolio Management tool

3.4. “On prem” trial versions are no longer available for download from MSFT. 3.5. You can also check the MPUG site -">

3.5.1. Do not download the “MS Project Server” files!

3.6. If you do not have MS Excel, you may want to download a free trial copy from">

4. Please do not forget to activate the products beforehand. The class structure requires you to start using the tools right away, hence there may not be enough time to install/activate on Saturday.

5. Project 2007: There is a significant change in the User Interface and the scheduling engine between MS Project 2007 and MS Project 2010/2013/2016. If you are using 2007 or earlier, about 80% of the material is still applicable, but screenshots cannot be provided.

6. SmartSheets: Download of SmartSheets is not required for this class.

6.1. As the class progresses through the implementation of concepts in MS Project, comparisons will be demonstrated with similar implementation in SmartSheets – if there is interest.

6.2. NOTE: SmartSheets does not implement all concepts of MS Project

6.3. NOTE: Import of MS Projects into SmartSheets is extremely buggy (because of the limited database in SmartSheets) and is not a part of this course.

7. Mac Users: Please note that MS Project does not work natively on a Mac and for installation, a Mac needs sufficient features. Most people create a Windows Virtual Machine on their Macs by using VMware Fusion. (See"> . 7.1. Alternatively, you can download Parallels -"> - but it may have some security issues, so caveat emptor

7.2. There is a free but equally effective software from Oracle called VirtualBox - you may find that to be an excellent alternative."> . It details the minimum requirements for a Mac. There are plenty of YouTube videos showing how to use this software">


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Project Management Education Hours:

Earn 8 PDUs (Technical - 8)

Meeting Leader: Ajay Navaratna

Program Agenda:

08:30 AM - Sign In and Networking

09:00 AM - Workshop Begins

12:00 PM - Lunch Break

12:30 PM - Workshop Resumes

5:00 PM – Adjourn


Plan Ahead Registration:

Early Bird: PMISV member: $99     Non-PMISV member: $119

Regular:  PMISV member: $119   Non-PMISV member:  $139


Questions: Contact or Ajay Navaratna (


Cancellation Policy:

This event is a professional society meeting, held for the benefit of its members.

  • Cancellation before Early Bird Registration Date: Full refund
  • Cancellation between Early Bird Registration Date and Regular Registration Date: $30 cancellation fee; remaining amount refunded
  • Cancellation after Regular Registration Date and Day before workshop (by 5:00 PM Pacific): 50% refund

Click here for Refund Request

Event Properties

Event Date 04-24-2021
Event End Date 04-24-2021
Registration Start Date 03-02-2021
Cut off date 04-21-2021
Original Price $139.00
Discounted Price $119.00 (Until 04-18-2021 23:55)