VIRTUAL WORKSHOP: Scheduling Fundamentals With MS Project (and SmartSheets)
VIRTUAL WORKSHOP: Scheduling Fundamentals With MS Project (and SmartSheets)
When: Saturday, April 24th, 2021 8:30 AM - 5:00 PM
Where: Virtual Live Instruction (Zoom)
Price:
Early Bird: PMISV member: $99 Non-PMISV member: $119
Regular: PMISV member: $119 Non-PMISV member: $139
Last date for On-line Registration:
Early Bird - 4/18/2021
Regular – 4/21/2021
Description
Scheduling is arguably the most mathematical and least understood of all the project management functions. To make matters worse, scheduling tools are complex and difficult to use, which can be frustrating This course, which is gleaned from the common mistakes and misunderstandings, is specifically designed for those who are self-taught. The objective is to reveal the several complicated algorithms that MS Project uses to govern the relationship between scope, time and cost, with respect to a single project.
For those who are experimenting with SmartSheets, will find the comparisons with MS Project useful.
Takeaways:
- A clear understanding of what a “Task” is, what it represents, dependencies and constraints, what data should be input, and what is the output
- Artifacts in MS Project that govern the behavior of a Task, and “hidden” algorithms which cause tasks to “misbehave”
- Resources as applied to a single project (no pools)
- Excel export
- Comparison with SmartSheets
About the Instructors:
Sutanu Ghosh
Sutanu Ghosh, PMP, PMI-ACP, MCTS has served as a PMO as well as a hands on PM on both SW and HW projects at many distinguished institutions in Silicon Valley for over 25 years, including Bay Networks, Symbol, Lockheed Martin, NetApp and VMware. His passion in Project and Program Management is centered around scheduling, and has taught the subject at PMI-SV, PMI-SF Bay, PMI Chicagoland and SFSU for over a decade. After graduating in Mechanical Engineering, he worked for Tata Motors, which ignited his passion for “Lean.” He has an MS from Arizona State University, Tempe, in CAD/CAM, and is a passionate wildlife photographer.
Oliver Gildersleeve
Oliver Gildersleeve, PMP, MCTS has been teaching advanced scheduling with MS Project for over 20 years for the PMI chapters of San Francisco Bay Area and for Silicon Valley. He is a technical editor for three books on Microsoft Project. He has worked in four industries. He has developed and will present custom features in schedule templates linking task updating to estimating data improvement, scaling estimating data for new projects, and including a Risk Reserve and an Estimating Uncertainty Buffer – all of which shorten projects and raise project success rates.
Prerequisite
You must have a copy of MS Project.
Software Required: To attend this class, you will need a laptop that is installed with MS Project 2019/2016/2013/2010 and MS Excel 2010 or later.
3.1. Note – there is no difference between MS Project 2010, 2013 and 2016 as far as this class is concerned.
3.2. In the past classes, most students have brought a “work” laptop that is installed with MSFT Project. In a few rare instances, students have purchased a used copy of MS Project 2010 or 2013 on Craigslist, eBay, AMZN etc. for $15 or less – and in our experience that has worked fine
3.3. If you prefer to use MS Project “Cloud Based Solution”, please refer to the link https://www.google.com/url?q=https://products.office.com/en-us/project/compare-microsoft-project-management-software?tab%3D1&source=gmail&ust=1616281402270000&usg=AFQjCNH1rtgZx0lg88hvbVsTNnQFpwJ_fQ">https://products.office.
3.3.1. Project Plan 1 – or Project Online Essentials ($10.00) is not relevant to this class – it is a timesheet application. Please do not purchase this plan
3.3.2. Project Plan 3 – “Project Online Professional” ($30/mo.) works for this class, but we have found the “on prem” or desktop solution is faster, and has a few more (perhaps obscure) features. Do not select “Project”, which is “Project for the Web”, a new offering that is simple tool for simple projects.
3.3.3. We do not recommend Project Plan 5 ($55.00/mo.) – it is a Portfolio Management tool
3.4. “On prem” trial versions are no longer available for download from MSFT. 3.5. You can also check the MPUG site - https://www.google.com/url?q=https://www.mpug.com/resources/microsoft-project-free-trials/&source=gmail&ust=1616281402270000&usg=AFQjCNHk3CtV1HxTO9gMKcXyM3qVfrS5nQ">https://www.mpug.com/
3.5.1. Do not download the “MS Project Server” files!
3.6. If you do not have MS Excel, you may want to download a free trial copy from https://www.google.com/url?q=https://products.office.com/en-us/try&source=gmail&ust=1616281402270000&usg=AFQjCNH1WuPmLitjkj_InM8-NCyY7J8hzw">https://products.office.
4. Please do not forget to activate the products beforehand. The class structure requires you to start using the tools right away, hence there may not be enough time to install/activate on Saturday.
5. Project 2007: There is a significant change in the User Interface and the scheduling engine between MS Project 2007 and MS Project 2010/2013/2016. If you are using 2007 or earlier, about 80% of the material is still applicable, but screenshots cannot be provided.
6. SmartSheets: Download of SmartSheets is not required for this class.
6.1. As the class progresses through the implementation of concepts in MS Project, comparisons will be demonstrated with similar implementation in SmartSheets – if there is interest.
6.2. NOTE: SmartSheets does not implement all concepts of MS Project
6.3. NOTE: Import of MS Projects into SmartSheets is extremely buggy (because of the limited database in SmartSheets) and is not a part of this course.
7. Mac Users: Please note that MS Project does not work natively on a Mac and for installation, a Mac needs sufficient features. Most people create a Windows Virtual Machine on their Macs by using VMware Fusion. (See https://www.google.com/url?q=https://my.vmware.com/en/web/vmware/info/slug/desktop_end_user_computing/vmware_fusion/10_0&source=gmail&ust=1616281402270000&usg=AFQjCNEXKX4cVvwLIUPCTTA4xH65gbfjpg">https://my.vmware.com/en/
7.2. There is a free but equally effective software from Oracle called VirtualBox - you may find that to be an excellent alternative. https://www.google.com/url?q=http://sites.miis.edu/kb/2012/06/19/how-to-install-virtualbox-and-windows-on-your-mac/&source=gmail&ust=1616281402270000&usg=AFQjCNFmP6vM-luOQU176qRiepLNgS0tUQ">http://sites.
Project Management Education Hours:
Earn 8 PDUs (Technical - 8)
Meeting Leader: Ajay Navaratna
Program Agenda:
08:30 AM - Sign In and Networking
09:00 AM - Workshop Begins
12:00 PM - Lunch Break
12:30 PM - Workshop Resumes
5:00 PM – Adjourn
Plan Ahead Registration:
Early Bird: PMISV member: $99 Non-PMISV member: $119
Regular: PMISV member: $119 Non-PMISV member: $139
Questions: Contact memberservices@pmisv.org or Ajay Navaratna (ajaynpmisv@gmail.com)
Cancellation Policy:
This event is a professional society meeting, held for the benefit of its members.
- Cancellation before Early Bird Registration Date: Full refund
- Cancellation between Early Bird Registration Date and Regular Registration Date: $30 cancellation fee; remaining amount refunded
- Cancellation after Regular Registration Date and Day before workshop (by 5:00 PM Pacific): 50% refund
Event Properties
| Event Date | 04-24-2021 9:00 am |
| Event End Date | 04-24-2021 5:30 pm |
| Cut off date | 04-21-2021 11:55 pm |
| Individual Price | $139.00 |